Conferences and Corporate Events
Welcome to the premier and most comprehensive functions facility in Southland!
We pride ourselves on the scale and flexibility of our venue and our eight dedicated conference rooms can host anything, whether it’s a simple meeting, wedding or large conference.
Our facilities allow us to complement your event with displays in the foyer, meals in EMBERZ Restaurant or even marquees in our large sheltered car-park area with the following facilities provided on site:
- Meeting/Function rooms
- Catering
- Accommodation
- Conference equipment
Let our helpful and experienced conference team plan your conference or event from start to finish and have it tailored to meet your every need!
While in the area why not take some time out to visit one of our many outstanding scenic attractions. Check out the Great South website for information about the province.
Weddings
Congratulations! You’re getting married!
Ascot Park Hotel is able to provide the whole package including the venue, accommodation, entertainment options and design menus to suit your taste and budget.
We understand every wedding is unique and will work with couples to ensure every element suits you perfectly.
Our experienced staff also know how important it is that everything flows smoothly on the big day and are dedicated to making sure everything runs as planned.
For information on planning your wedding download our Wedding Pack or contact our Events Team for personalised advice.
Ascot Park Hotel can provide:
- Venue options for your wedding breakfast, dinner, dance or celebration.
- Catering
- Help with theming or refer you to our professional theming suppliers.
- Provide quality accommodation for the wedding party, relatives and friends.
- Provide plenty of parking for your guests on our spacious grounds.
- All our events spaces are on the ground floor so access is easy!
- Outside ceremony option.
Private Functions
We have eight dedicated function rooms that can be customised for any occasion.
Supplemented by trade displays in the foyer, meals in the EMBERZ Restaurant or even by marquees accommodating trade stands in our large sheltered carpark area, Ascot Park Hotel is the perfect venue for any event!
Pool Parties
No fuss, no cleanup, and guaranteed fun!
Our indoor heated pool provides an ideal setting for private parties, with a great selection of options on our menu catering for all needs and taste buds.
Our Function Rooms
Oreti Room
The Oreti room is approximately 138m2 and is capable of holding 100 guests. Can be combined with the Aparima and Waiau rooms to make larger space.
Theatre
100
100
Classroom
50
50
U-shape
30
30
Cabaret
48
48
Boardroom
32
32
Buffet
70
70
Set Menu
90
90
Cocktails
100
100
Room Size
11.5m x 12m
11.5m x 12m
Aparima Room
The Aparima Room is identical in size and capacity as the Oreti Room and can be combined with the Oreti and the Waiau to create a larger conference space.
Theatre
100
100
Classroom
50
50
U-shape
30
30
Cabaret
48
48
Boardroom
32
32
Buffet
70
70
Set Menu
90
90
Cocktails
100
100
Room Size
11.5m x 12m
11.5m x 12m
Waiau Room
The Waiau room is the largest of all our single function rooms and can be set up in a number of ways, with large screens that can be moved to suit your needs, as well as handy access to our kitchen for catering.
It can be combined with the Oreti and Aparima rooms to create a larger conference space.
Theatre
300
300
Classroom
140
140
Cabaret
160
160
Buffet
150
150
Set Menu
200
200
Cocktails
300
300
Room Size
26m x 12m
26m x 12m
Combined Conference Area
A combination of the Oreti, Aparima and Waiau rooms, the combined conference area is the largest of the conference spaces available and is able to seat up to 650 people.
Theatre
650
650
Classroom
250
250
Cabaret
240
240
Buffet
350
350
Set Menu
450
450
Cocktails
650
650
Room Size
26m X 25m
26m X 25m
Takitimu Room
The Takitimu room makes an excellent training area or the perfect setting for an intimate buffet. It can hold up to 60-100 people and is always a popular choice.
Theatre
100
100
Classroom
40
40
U-shape
24
24
Cabaret
48
48
Boardroom
32
32
Buffet
60
60
Set Menu
70
70
Cocktails
100
100
Room Size
12m X 11.5m
12m X 11.5m
Mararoa Room
The Mararoa room is connected to Emberz House Bar and is capable of catering up to 50 people.
It can be combined with the Whitestone room to allow for a larger area.
Theatre
40
40
Classroom
24
24
U-shape
24
24
Cabaret
32
32
Boardroom
24
24
Buffet
40
40
Set Menu
40
40
Cocktails
50
50
Room Size
11.9m X 7.4m
11.9m X 7.4m
Whitestone Room
Our most elegant and versatile room, the Whitestone is capable of holding 30-40 people and can be combined with the Mararora room to provide more space.
Theatre
24
24
Classroom
16
16
U-shape
16
16
Cabaret
24
24
Boardroom
24
24
Buffet
30
30
Set Menu
30
30
Cocktails
40
40
Room Size
11.9m X 6.15m
11.9m X 6.15m
Mararoa - Whitestone Combined
A combination of the Mararoa and Whitestone rooms give a total floor space of approximately 161m² and the capacity to seat at least 80 people.
Theatre
100
100
Classroom
40
40
U-Shape
28
28
Cabaret
64
64
Boardroom
32
32
Buffet
80
80
Set Menu
80
80
Cocktails
120
120
Room Size
11.9m X 13.5m
11.9m X 13.5m
Pool Area
The perfect space for a casual gathering or birthday party. Whether it’s cocktails by the pool or an informal barbeque, the pool area provides a great alternative facility.
Buffet
70
70
Cocktails
90
90
Room Size
19.5m X14m
19.5m X14m
Waihopai Room
The Waihopai room is situated at the hotel entrance, opposite reception, and is ideal for a conference registration area and nerve centre for a large conference.
It comfortably seats 20 people and can also be utilised as a boardroom for smaller meetings or focus groups.
Theatre
20
20
Classroom
8
8
U-Shape
12
12
Cabaret
6
6
Boardroom
16
16
Room Size
7m X 5m
7m X 5m
Otapiri Room
The Otapiri room is best suited for interviews and small boardroom-style meetings with a maximum of 10 people.
Boardroom
10
10
Room Size
5.6m X 3.4m
5.6m X 3.4m
Emberz Bar
Our cosy house bar is open from 11.00am daily until late. While not available for exclusive hire, it is a favourite meeting place for function delegates in between sessions or after returning from a night out on the town. We are happy to keep the bar open for your delegates if we know they will be returning late for a nightcap.
Catering
When you make the Ascot Park Hotel your conference venue, you can be sure of individual attention to all your catering needs.
With a dedicated and experienced team, we can cater for any function, whether it’s a wedding, conference dinner, corporate breakfast, or a multi-day convention.
We are happy to cater to the needs of everyone. Simply inform us of any special dietary requirements within your group and if you have children joining you, we have children’s menus available on request.
Alternatively, children can dine from the set or buffet menus.
Because our set menus vary so much with the seasons, please contact us to discuss your preferred selections and we can advise what is in season during the time of your event.
Click here to view our Catering on license.
Event Theming
Want to add that wow factor to your function?
Events Theming at Ascot
Special events call for special themes, and we have the experience on board to make your event theming trouble-free and very memorable.
Our events team can advise you on the many possibilities available for theming which can be completed in-house, or we can recommend suppliers to help you design a theme with that extra something!
We have great relationships with specialised event suppliers in the region. Whether it’s sound and lighting, entertainment or hair and makeup, we can point you in the right direction.
Events Equipment
The purpose-built function facility includes variable lighting controls, large ceiling-mounted drop-down screens and sound systems in all function rooms.
We have a large amount of conferencing equipment available for hire and provide technical assistance on-site. If more specialised technical assistance is needed, we can put you in touch with the best local contractors.
Our events services are unique - we are proud to include the staging, dance floor, whiteboards and many other items within the venue price.
The few equipment items we do charge for are priced extremely competitively and our staff are always happy to talk to you about your presentation requirements.
