Conferences, Weddings & Events

Conferences and Corporate Events

Welcome to the premier and most comprehensive functions facility in Southland!

We pride ourselves on the scale and flexibility of our venue and our eight dedicated conference rooms can host anything, whether it’s a simple meeting, wedding or large conference.

Our facilities allow us to complement your event with displays in the foyer, meals in EMBERZ Restaurant or even marquees in our large sheltered car-park area with the following facilities provided on site:

  • Meeting/Function rooms
  • Catering
  • Accommodation
  • Conference equipment

Let our helpful and experienced conference team plan your conference or event from start to finish and have it tailored to meet your every need!

While in the area why not take some time out to visit one of our many outstanding scenic attractions. Check out the Great South website for information about the province.

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Congratulations! You’re getting married!

Ascot Park Hotel is able to provide the whole package including the venue, accommodation, entertainment options and design menus to suit your taste and budget.

We understand every wedding is unique and will work with couples to ensure every element suits you perfectly.

Our experienced staff also know how important it is that everything flows smoothly on the big day and are dedicated to making sure everything runs as planned.

For information on planning your wedding download our Wedding Pack or contact our Events Team for personalised advice.

Ascot Park Hotel can provide:

  • Venue options for your wedding breakfast, dinner, dance or celebration.
  • Catering
  • Help with theming or refer you to our professional theming suppliers.
  • Provide quality accommodation for the wedding party, relatives and friends.
  • Provide plenty of parking for your guests on our spacious grounds.
  • All our events spaces are on the ground floor so access is easy!
  • Outside ceremony option.
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Private Functions

We have eight dedicated function rooms that can be customised for any occasion.

Supplemented by trade displays in the foyer, meals in the EMBERZ Restaurant or even by marquees accommodating trade stands in our large sheltered carpark area, Ascot Park Hotel is the perfect venue for any event!

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Pool Parties

No fuss, no cleanup, and guaranteed fun!

Our indoor heated pool provides an ideal setting for private parties, with a great selection of options on our menu catering for all needs and taste buds.

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Our Function Rooms

Oreti Room

The Oreti room is approximately 138m2 and is capable of holding 100 guests. Can be combined with the Aparima and Waiau rooms to make larger space.

Theatre 100
Classroom 50
U-shape 30
Cabaret 48
Boardroom 32
Buffet 70
Set Menu 90
Cocktails 100
Room Size 11.5m x 12m

Aparima Room

The Aparima Room is identical in size and capacity as the Oreti Room and can be combined with the Oreti and the Waiau to create a larger conference space.

Theatre 100
Classroom 50
U-shape 30
Cabaret 48
Boardroom 32
Buffet 70
Set Menu 90
Cocktails 100
Room Size 11.5m x 12m

Waiau Room

The Waiau room is the largest of all our single function rooms and can be set up in a number of ways, with large screens that can be moved to suit your needs, as well as handy access to our kitchen for catering.

It can be combined with the Oreti and Aparima rooms to create a larger conference space.

Theatre 300
Classroom 140
Cabaret 160
Buffet 150
Set Menu 200
Cocktails 300
Room Size 26m x 12m

Combined Conference Area

A combination of the Oreti, Aparima and Waiau rooms, the combined conference area is the largest of the conference spaces available and is able to seat up to 650 people.

Theatre 650
Classroom 250
Cabaret 240
Buffet 350
Set Menu 450
Cocktails 650
Room Size 26m X 25m

Takitimu Room

The Takitimu room makes an excellent training area or the perfect setting for an intimate buffet. It can hold up to 60-100 people and is always a popular choice.

Theatre 100
Classroom 40
U-shape 24
Cabaret 48
Boardroom 32
Buffet 60
Set Menu 70
Cocktails 100
Room Size 12m X 11.5m

Mararoa Room

The Mararoa room is connected to Emberz House Bar and is capable of catering up to 50 people.

It can be combined with the Whitestone room to allow for a larger area.

Theatre 40
Classroom 24
U-shape 24
Cabaret 32
Boardroom 24
Buffet 40
Set Menu 40
Cocktails 50
Room Size 11.9m X 7.4m

Whitestone Room

Our most elegant and versatile room, the Whitestone is capable of holding 30-40 people and can be combined with the Mararora room to provide more space.

Theatre 24
Classroom 16
U-shape 16
Cabaret 24
Boardroom 24
Buffet 30
Set Menu 30
Cocktails 40
Room Size 11.9m X 6.15m

Mararoa - Whitestone Combined

A combination of the Mararoa and Whitestone rooms give a total floor space of approximately 161m² and the capacity to seat at least 80 people.

Theatre 100
Classroom 40
U-Shape 28
Cabaret 64
Boardroom 32
Buffet 80
Set Menu 80
Cocktails 120
Room Size 11.9m X 13.5m

Pool Area

The perfect space for a casual gathering or birthday party. Whether it’s cocktails by the pool or an informal barbeque, the pool area provides a great alternative facility.

Buffet 70
Cocktails 90
Room Size 19.5m X14m

Waihopai Room

The Waihopai room is situated at the hotel entrance, opposite reception, and is ideal for a conference registration area and nerve centre for a large conference.

It comfortably seats 20 people and can also be utilised as a boardroom for smaller meetings or focus groups.

Theatre 20
Classroom 8
U-Shape 12
Cabaret 6
Boardroom 16
Room Size 7m X 5m

Otapiri Room

The Otapiri room is best suited for interviews and small boardroom-style meetings with a maximum of 10 people.

Boardroom 10
Room Size 5.6m X 3.4m

Emberz Bar

Our cosy house bar is open from 11.00am daily until late. While not available for exclusive hire, it is a favourite meeting place for function delegates in between sessions or after returning from a night out on the town. We are happy to keep the bar open for your delegates if we know they will be returning late for a nightcap.

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When you make the Ascot Park Hotel your conference venue, you can be sure of individual attention to all your catering needs.

With a dedicated and experienced team, we can cater for any function, whether it’s a wedding, conference dinner, corporate breakfast, or a multi-day convention.

We are happy to cater to the needs of everyone. Simply inform us of any special dietary requirements within your group and if you have children joining you, we have children’s menus available on request.

Alternatively, children can dine from the set or buffet menus.

Because our set menus vary so much with the seasons, please contact us to discuss your preferred selections and we can advise what is in season during the time of your event.

Click here to view our Catering on license.

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Event Theming

Want to add that wow factor to your function?

Events Theming at Ascot

Special events call for special themes, and we have the experience on board to make your event theming trouble-free and very memorable.

Our events team can advise you on the many possibilities available for theming which can be completed in-house, or we can recommend suppliers to help you design a theme with that extra something!

We have great relationships with specialised event suppliers in the region. Whether it’s sound and lighting, entertainment or hair and makeup, we can point you in the right direction.

Events Equipment

The purpose-built function facility includes variable lighting controls, large ceiling-mounted drop-down screens and sound systems in all function rooms.

We have a large amount of conferencing equipment available for hire and provide technical assistance on-site. If more specialised technical assistance is needed, we can put you in touch with the best local contractors.

Our events services are unique - we are proud to include the staging, dance floor, whiteboards and many other items within the venue price.

The few equipment items we do charge for are priced extremely competitively and our staff are always happy to talk to you about your presentation requirements.

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